An educational organization has multifarious functions along with that it also needs to store and keep track of information. A team of competent professionals handles the responsibility of maintaining attendance records, grade transcripts, tuition fee invoices, etc. Documents as such are important during the audit process. When the teachers need to evaluate the performance of a particular student they need to review the marks he or she received in the previous tests.
Despite the expertise of the concerned professionals who usually manage the upkeeping of these records, fail to prevent minor errors. Manually carrying out the tasks often takes a long time. Moreover, whenever there is a requirement for any important document, the admin needs to search through stacks of unsorted papers to find the one he or she is looking for.
Hence schools and colleges have started to integrate advanced software such as the student information system. The biggest advantage of this software is that it has an in-built system that helps the schools to organize and access information easily. Through this system, stakeholders can verify any detail or data related to finances and daily academic activities.
Let’s look at some of the factors affecting SIS quality and satisfaction:
Easy to use
The whole point of facilitating any software is to help accelerate the key functions of the institute. But if the system is way too complicated then it just defeats the whole purpose. It is imperative to note here that some of the staff might be total novices when it comes to technology. Hence look for a system that has a clear and intuitive interface making it easier for beginners to navigate through it.
Most of the service providers offer a demo or free trial so make sure to avail it before signing up for the system. In the trial period explore each of the features and especially the ones that are relevant to your organization’s usage.
Remote usability via smartphones is one of the key features that you should look for while searching for SIS. This mechanism will ensure that your staff can access the system from anywhere.
Wouldn’t it be convenient to have a system that all stakeholders can use?
Instead of availing of several different software opt for the one SIS that can be used by members of different departments. For instance, if the faculty uses it to keep track of academic records and course planning, the admin department should also be able to keep track of application submissions and enrollments.
On the other hand, support staff may also use the same tool for managing the finances, accommodation, facilities, HR management ad many other domains depending on the school’s needs and demands.
Tools that enable smooth scheduling
A school conducts a host of scholarly and co-scholarly activities throughout the year with each having its own specific requirements and expenditure. A good system has integrated tools that help the staff schedule each of these events accordingly. In addition, it also aids to track the attendance of those who are present or absent.
The tool also sends out timely memos to the students and parents along with sign-up links.
Manages student-related activities
A standard student management system has the ability to track all student-related activities like a student’s grades, attendance, and schedule. However, if an institute is planning to improve the overall academic performance of the school then it can go for advanced software.
The advanced system provides specialized features through which a teacher can create personalized study plans. There are additional features also like tools that send out alerts upon detecting a gradual decrease in scores and marks of at-risk students.
Portals for students and parents
A good quality SIS provides not just an internal management system but also a platform that both students and parents can use. Through this feature parents, themselves can see how their wards are doing in school. Students, on the other hand, can check their own progress. It is noteworthy to mention that through this platform, any school can bring transparency, engagement, and collaboration between faculty, students, and parents.